The four keys to creating a powerful tool to take control of your cash flow.
There is an effective way to format your entries for cash flow that will have a dramatic impact on the way you manage your business.
Here are the four keys to creating a powerful tool to take control of your cash flow:
1. Show Your Cash Flows by Month:
The schedule should show 12 months of cash flows.
Each month should start with the beginning cash balance for the month and end with the ending cash balance for the month. The first six months should be actual results for your last six-month period.
The next six months should be projections.
There are several benefits to having the schedule set up this way:
A) Creating your projections is easier when you have the last six months of activity in front of you. You have a perfect view of what your cash flow is likely to be because you have your ACTUAL cash flow results there to look at.
B) You can see your ending cash balances each month on a single schedule. You can tell whether the balances are going up or going down each month. You can then decide whether you are satisfied with the cash balances you are projecting.
2. Revenues and Expenses Should Agree With Your Income Statement
You should include your revenues and expenses just as they appear in your income statement.
Don't make the mistake of trying to show "cash receipts" and "cash disbursements" here. You will sabotage your objective of creating cash flow projections you can trust if you attempt that method. Unless you can quickly and easily relate your revenues and expenses on your cash flow forecast to your income statement, you will forever be confused.
Worse than that, you will increase the likelihood of creating inaccurate and misleading projections.
3. EBITDA as the Primary Measure of Your Operating Cash Flow
The revenue and expense portion of your cash flow projections should come down to EBITDA. This is your Earnings Before Interest, Taxes, Depreciation, and Amortization. It is basically a measure of your operating cash flow.
Next- #4 of the four keys to creating a powerful tool to take control of your cash flow.
About the author
Marjorie Weber has been educating entrepreneurs and guiding them in their search for capital for the past 16 years: combining business training programs with one-on-one mentoring. She was Chair of SCORE Miami Dade from 2010 to 2014 and is currently a financial advisor for SBDC/FIU. She also serves as an advisor to the Goldman Sachs 10,000 Small Business Program and the SBA Emerging Leaders Program and provides training for Veterans seeking an entrepreneurial path upon retirement from the service. She has been facilitating workshops under the auspices of Miami Bayside Foundation for the past 3 years. She commenced her career as a real estate investment banker in New York and Miami.She uses these long term relationships to assist her clients in accessing capital. She knows both the process and the people and has assisted in providing financing for hundreds of businesses in Miami Dade.