Many effective meetings by small businesses derail and outcomes fall short by not delegating.
It takes fore-thought, timing and preparation to execute an effective meeting and many questions need to be addressed prior to scheduling a meeting.
Pre-planning for effective meetings- ask and address the following:
- What's the objective of the meeting? Is the meeting absolutely necessary?
- What's the intended meeting outcome?
- Who's a must to attend the meeting?
- How long should the meeting be?
- What's the meeting agenda?
- What materials will be presented?
Even with all the above throughly vetted and addressed, many potentially effective meetings fail due to a group mentality. Without delegation it's likely the ultimate goal of the meeting and its intended outcome will fail.
Delegation is the key to using your time wisely
- Many companies make the mistake of scheduling meetings to try to get work done as a group.
- A better strategy is to use meeting time to delegate how work will get done outside of the meeting and who is responsible for each task.
- Following this process will significantly reduce time spent in meetings while boosting productivity and morale.
After the Meeting
Nothing happens without a meeting. And often, nothing happens at a meeting. But a good meeting will outline whats going to happen after the meeting, whos responsible for making it happen, and when. And thats how business happens.
Many companies make the mistake of scheduling meetings to try to get work done as a group. The problem with this strategy is that for most teams, efficient work is difficult to orchestrate with everyone in the room. With too many chefs in the kitchen, time gets wasted debating the nitty-gritty of every task, and rather than walking out having actually achieving something together, more often than not the meeting concludes with plans to continue the same work in a future meeting. And the cycle continues.
Next- Shore up effective meetings
About the author
Alexander J. Hart of Cuban American decent is principal and founder of Hart Vida Raffo. With over 25 years of experience, Alex specializes in the areas of tax strategy and planning, business process improvement, and capital consulting. Whether advising on capital and financing strategy or consulting for privately-held professional services firms, Alex has the expertise and practical know-how to help any company optimize their business processes and make tactical financial decisions. He began his career at IBM in sales operations and accounting. He was a Controller for the N.Y. Post, has been a CFO for a medical device company, and has written a tax column called “Ask the Tax Guys” for Micro-Cap Review. Alex is a professional member of A.L.T.A. (Affiliated Lawyers of the Americas), a member of the National Association of Tax Preparers, and is a contributing author and mentor at Latin Business Today. Alex graduated from St. John’s University with a B.A. in Spanish and his M.B.A. in Finance. He obtained his accounting degree from Pace University.Website