Preparing For an Employee’s First Day

new-hire-preparation-Latin-Business-Today
Effective on-boarding enables new employees to establish a network and foster a spirit of collaboration.

 

Once the decision to hire has been established and the new employee is on board orientation is paramount.

The first day at any new job can be a little crazy. Preparing before the employee arrives will foster a spirit of teamwork and collaboration. The following checklist provides a broad overview of the documents needed and the timetable at which you should have them ready:

One week in advance

  • Set up email account and technology log-ins
  • Print business cards
  • Appoint a mentor for the new hire

Three days in advance

  • Prepare new employee folder with attendance (arrival, lunch, breaks), daily check-in information, payroll calendar, sick time, jury duty and vacation policies and medical absences (Family Medical Leave Act)
  • Prepare contract for employment, if applicable, with salary and benefits information
  • Accumulate insurance forms
  • Print I-9 form and documentation checklist
  • Assemble all documents into a folder or on-line file.

The forms are fairly self-explanatory. In selecting a mentor, think of a friendly employee who can answer questions about culture and help the new hire learn about the company, its customers and business. Ideally, the mentor is someone different than the supervisor.

Should an employee’s first day be fun?

There is a war to attract and retain the best talent.  Studies show that employees stay at an organization because of the people. The first day is a great time to show the new hire how much you care for him/her and all your employees.

Ask the mentor to meet the new hire at the office at a designated time on the new-hire’s first day for a tour of the office.  The mentor may also want to briefly introduce the new hire to co-workers. After the tour, give the new hire technology log-in information and the new hire folder (prepared above) so he/ she can complete vital employment paperwork.

I like to save more thorough introductions and office discovery for an exploratory scavenger hunt.  In a scavenger hunt, the new hire learns 1-2 facts about co-workers by interviewing them. Provide the new hire with a set of intriguing facts about his/her co-workers and instruct the new hire to match each fact with a name. Facts should be fun (“drove a school bus on an Indian reservation in North Dakota for two years before moving to NY to attend graduate school”). The purpose of the hunt is to build rapport between the new hire and co-workers. You can also expand the scavenger hunt to include learning about the surrounding area, nearby amenities and even clients.

Next page: Ok, but I hired the person to work…now delegate

RELATED POSTS

12 Essential Wellness Tips for Burned Out Job Hunters

12 Essential Wellness Tips for Burned Out Job Hunters

Navigate this journey with resilience and land that dream opportunity The job searches these days can feel like an Olympic feat – all focus, determination, and a healthy dose of grit. And let's be honest, it can be rough! I'm currently in the job hunt trenches myself,...

The Influence of Spirituality on Our Professional Journey

The Influence of Spirituality on Our Professional Journey

We create a harmonious synergy between our personal and professional selves The realm of spirituality often takes a back seat, overshadowed by the pursuit of professional success. However, the truth is that our spiritual inclinations and practices can significantly...

Video Gallery

Polls

Sign Up for the Latin Biz Today Newsletter

PR Newswire

Featured Authors

avatar for Mara KolesasMara Kolesas

Mara Kolesas, Ph.D., is a style with subst...

How to Dress for the 2020 Holidays

Innovation & Strategy

Money

Talent/HR

Legal

Marketing

Culture

Fashion

Food

Music

Sports

Work & Life

Mindfulness

Health & Fitness

Travel & Destinations

Personal Blogs

Pin It on Pinterest